Computers, laptops, servers and other IT equipment are regularly replaced and decommissioned. Off-lease systems must be returned to the manufacturer, some equipment is recycled, and other systems are given to employees or donated. Systems must be properly processed, and sensitive, proprietary and all other organization information must be properly removed prior to discarding the systems.

This Computer Equipment Disposal Policy from TechRepublic Premium presents the organization’s policies and procedures for properly disposing, discarding and decommissioning computer and IT equipment. The policy also specifies which staff members are responsible for which tasks in the equipment decommissioning process.

From the policy:

DATA SANITIZATION REQUIREMENTS

When disposing, discarding, returning to a leasing agent, recycling, donating or selling IT and computer equipment, all organization information must be removed from the equipment before it leaves the organization’s property.

All drives, disks and media containing organization data must receive, at a minimum, data sanitization service that utilizes a three-pass technique compliant with [e.g., United States Department of Defense standard 5220.22-M].

The download comprises a seven-page PDF and Word document.

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